NCCHC - Purpose Descriptions?

Dev Tripathi

Dev Tripathi

— 1 min read

When applying for a Nationally Coordinated Criminal History Check (NCCHC), one of the most important details to provide is the purpose of the check. While it may seem like a simple administrative step, the purpose description plays a critical role in determining what information is released and how the check is processed.

Why the Purpose of a Check Matters

Police agencies are responsible for deciding what information from an individual’s criminal history can be disclosed. They do not release the same information for every request. Instead, they assess the purpose of the check to determine:

  • What information is relevant
  • How much information should be released
  • Whether the check can be processed at all

This approach ensures that criminal history information is handled lawfully, responsibly, and only for legitimate purposes.

Checks Are Issued for a Specific Reason

Criminal history checks are point-in-time checks, meaning they reflect a person’s record at the time the check is conducted. Each check is issued for a specific purpose, such as employment, licensing, volunteering, or accessing certain entitlements.

For this reason, a check should only be requested once a genuine employment opportunity has been identified or there is a clear need for an entitlement or approval.

Submitting a Check Before Employment

Some applicants choose to request a criminal history check before entering into formal employment or agreements. While this practice is not encouraged, it is permitted in limited circumstances.

If an applicant proceeds without a confirmed role, you can use the purpose of the check as one of the following:

  • GENERAL EMPLOYMENT
  • FOR PERSONAL USE ONLY

What Is Not a Valid Purpose?

Some entries are not accepted as valid purpose descriptions. These include:

  • NOT APPLICABLE
  • UNEMPLOYED

Criminal history checks submitted with invalid purposes may not be processed, which can result in delays or the need to submit a new application and pay for it again.

Getting It Right the First Time

Providing an accurate and valid purpose benefits everyone involved:

  • You will receive results that accurately reflect your circumstances
  • Employers receive appropriate and lawful information
  • Police agencies can ensure compliance with disclosure requirements

Before submitting a criminal history check, take a moment to confirm that the purpose is clear, specific, and valid. Doing so helps avoid delays and ensures the check result is fit for its intended use.

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